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What is Managed Print Services and Why Should I Be Interested?

by Terry Willis on April 29

what_is_managed_print_servicesManaged Print Services is a program offered by print providers that manages all aspects of your business printing devices, including printers, scanners, faxes and copiers. The optimization of these devices enables businesses to save money, produce less paper waste and increase efficiency. Here are eight ways Managed Print Service (MPS) programs could benefit your company.

#1 - Analyze Your Printing Needs

Although your IT Department may be capable of analyzing your print fleet, working with a trusted MPS provider offers time saving benefits. Plus, they have experience analyzing print fleets of all sizes. They also possess specialized knowledge in printer fleet consolidation methods to ensure your business implements the proper equipment at an affordable price. This analysis will consider all aspects of your business's printing needs including scanning, printing, copying and faxing.

 

#2 - Reduce "Local" Printers 

One of the first things to be assessed is the need and use of local printers. Typically, they are inefficient and more costly than realized. These printers only service one user because they are rarely networked, which makes them inefficient in most business environments. They also often require unique cartridges that are typically more costly and cause purchasing and inventory tracking challenges.

 

#3 - Streamline Printer Placement

Placing your printing equipment in easily accessible areas for an appropriate amount of employees will help improve workflow and maximize your device usage. Easy accessibility to this equipment is critical to the effectiveness of your employees. Too often, time is wasted walking across the building or to another floor for their printed material. This decreases your employee's ability to efficiently get their work done.

 

#4 - Replace Inefficient Devices

Managed Print Service providers can help you identify which machines are underperforming and replace with more efficient devices. MPS providers are knowledgeable specialists that know the best printing devices available for your business needs and your budget. They'll consider things like your printing history and the capabilities needed to be successful.

 

#5 - Automated Supply Delivery

Eliminate the need for ordering toner cartridges by entering into an MPS program. These programs can monitor your devices and automate shipment of toner based on when your machines run low. Keep your employees productive by eliminating equipment downtime caused by lack of supplies with an effective managed print services program.

 

#6 - Gain Predictability

MPS programs enable you to consolidate your costs (and vendors) which provides the ability for a consistent monthly investment. By entering into a partnership with a MPS provider, there will be no more surprise maintenance or unpredictable printing costs.

 

#7 - Train Employees on New Technology

IT departments are often focused on their regular tasks. Training employees and fixing their printing problems isn’t their top priority and usually is the first task to get put on the back burner. Managed Print Service providers can assist in employee training and provide help desk support for print issues. 

 

#8 - Manage Remote Printing

With mobile printing, your employees will be able to print remotely from off-site locations, from any device. This could provide many improvements for your business. For example, an employee doesn't have to come into the office to print important paperwork and other employees don't have to spend precious time looking for the document to print for them. If your business supports, or would like to support, a mobile print environment, MPS providers can help establish, maintain and provide troubleshooting support. 

Managed print service solutions come in variety of forms and can be tailored to your business' needs. MPS programs can reduce the workload of your IT department and therefore, increase their efficiency. It can streamline workflow for more productive employees. Finally, MPS programs are a partnership that enhances a business' ability to manage their printing environment more efficiently. Learn more with our free What is MPS eBoook:

Download Our FREE Managed Print Services Ebook

 

Topics: Managed Print Services

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