Cloud computing is a rapidly growing solution for issues related to data storage and collaboration. The "cloud" itself is simply a virtualization of resources — such as data storage, applications, servers and networks all working in unison to allow access to information on-demand.
The Benefits of Cloud Collaboration
This advancement in the way we store and share data has led to a number of benefits that allow us to connect and work collectively as a team – and in an efficient and productive manner. Here are five benefits of cloud collaboration.
1. Improved Organization
With documents kept in a central, cloud-accessible location, employees can work on a document without having to send an updated version (not to mention trying to keep track of the latest version) to all the necessary team members.
2. Higher Participation Levels
Allowing access to projects can lead to higher levels of employee participation. With cloud collaboration, all team members have an equal opportunity to provide input, and it can be done from wherever they are, at any time.
3. Improved Access to Large Files
Most email servers cannot handle documents larger than a few MB. When dealing with large audio or video files that email servers can’t accommodate, cloud computing solutions have the answer. Because you can provide access to the cloud, where the large files are stored, there is no need to send files. Through the cloud, there is no delay in receipt or distribution dilemmas.
4. Real-Time Updates
Teams can work on projects without having to be in the same room, or even country. Edits and updates appear in real time and can be accessed by everyone. Any confusion over which version is the latest is eliminated with cloud collaboration.
5. Better Brainstorming
The cloud can become a brainstorming forum, allowing ideas to be shared and productive conversations to take place. The cloud is an ideal medium to facilitate better communication between staff and project managers, various team members and other collaborators.
Tips for Successful Cloud Collaboration
Cloud technology is very beneficial for businesses, especially where collaboration is concerned. The ability to communicate and share via cloud computing can enhance the quality of work produced and decrease the amount of time it takes to complete projects. Here are a few helpful hints that make collaboration successful – with or without the cloud (the cloud just enhances their functionality):
- Keep Your Team Organized
It’s important to make sure that everyone is on the same page. Organization is an integral part of cloud collaboration. Without it, not even the cloud can improve the success of your project.
- Delegate Tasks
Don’t try to handle everything as a group. Delegate tasks to individuals and ensure everyone knows what they’re supposed to be doing and the expectations and deadlines.
- Centralize Communication
Having a single application and process for cloud computing communication management is extremely helpful. You can then track discussions, invite participants and document project progress.