Picture this: you’re in a hurry to get to a meeting, and you send a print job to the printer. While it’s printing, you collect your meeting materials from your desk, and as you head off to the meeting, you swing by the printer to grab your document. But the document doesn't meet your expectations. Still, you rush off to the meeting with a little extra disappointment and frustration.
Poor quality print projects are typically blamed on low toner, complete lack of one color, paper jams or improper alignment that result in crooked images. One issue-causing factor most people often forget about is using the incorrect paper weight.
Many people are unaware that there are numerous weights available for paper stock and each has its own specialized use in printing. Read on for a thorough description of paper weights and their proper usage so you can avoid poor quality prints next time you are late for a meeting (and anytime in between).
What is Paper Stock?
Paper stock is determined first by weight, which has to do with thickness and stiffness of sheets of paper. When paper is measured based upon a standard size sheet and standard paper weights are based off a quantity of 500 sheets, figuring paper stock is quite simple. You simply compare stocks by the weight of the pages. But it becomes more complicated when different paper sizes or volumes are taken into consideration. For example, some paper weights are determined by 1,000 sheets, rather than 500. These more complex variations can take a little more time.
If this doesn’t help clarify your questions regarding which type of paper you need for your office’s print projects, don’t be alarmed. You can download our Paper Weight Cheat Sheet for a quick guide to commonly used paper stocks, plus I’ll add clarification as we continue.
Standard Copier Paper Weight
Average users need to only know that paper weight refers to the thickness of various paper stocks, which is represented as a measurement in pounds. There are numerous classifications of paper stock, each with its own weight. The following are some of the more common types you should be aware of; the types of print projects your office produces will determine which stocks you should provide:
- Bond Paper: This is the standard paper used in copiers and printers in offices around the world. Also referred to as writing paper, the standard weights for bond paper include 16, 20, 24, 28, 32 and 36 pounds.
- Text Paper: Most frequently used in commercial printing operations, text paper is typically featured on stationary and letterhead print jobs. Text paper is commonly offered in weights of 50, 60, 70, 80 and 100 pounds.
- Cover Paper: Also known as card stock, cover paper is a heavy, stiff paper that is available in a variety of colors and finishes. Weights range from as low as 50 pounds to as high as 120 pounds.
- Bristol Paper: Originating in the town of Bristol, England, this kind of paper harkens back to the days when paper was made from rags. This extremely thick, heavy paper is often used in creating book covers or wedding invitations. It is available in either 67 or 120 pounds.
- Index Paper: As the name suggests, this paper is used for index cards or postcards. Fairly stiff and inexpensive, index paper is available in 90, 110 and 140 pounds.
- Tag Paper: This durable paper is used for everyday purposes like retail signage and is available in weights ranging from 100 to 200 pounds.
Paper Weight and Print Results
While modern multifunction printers are designed to work with a variety of paper weights, there are few printers that can perform at a high level using all paper weights. The type of printer and the type of print job are going to play major roles in the final product you pick up in the printer tray.
Standard bond paper, weighing 20 pounds, is the most common paper found in offices. It is ideal for use in copy machines, fax machines and standard printers. Bond paper’s lighter weight makes it jam resistant, economical to purchase and the most flexible for use across various machines. Common uses include high-volume print jobs, faxes and everyday print jobs (such as emails and documents for storage).
Mid-range paper weights are ideal for use in higher-end multifunction devices and inkjet/laser printers. These heavier paper weights are more versatile, resistant to translucency and tend to provide a smoother finish. You’ll often see mid-range paper weights used in printing business proposals, presentations and documents geared toward customers (such as direct mailers).
Finally, papers with the heaviest weights are best suited for commercial printers and specific inkjet/laser printers only. These sturdy paper weights offer the smoothest finishes, clear colors and the greatest resistance to translucency. Heavy paper is often used for signs, flyers, professional presentation materials and as cover material for documents (book covers).
STANDARD STOCKS FOR SPECIFIC PURPOSES
There are standard stocks used in everyday printing situations or for common projects. When purchasing paper for your company, this may be a handy cheat sheet for you to reference.
- Standard Printing Paper: 20# bond or 50# text
- Letterhead: 24# bond or 60# text
- Brochures/Presentations: 28#/32# bond or 70#/80# text
- Postcards/Posters: 65# cover
- Business Cards: 80# cover
- Invitations: 100# cover
- Tabs/Dividers/Manila Folders: 110# index
Unfortunately, it isn’t one size fits all when it comes to paper weight and printer compatibility. Certain printers can handle certain paper weights; if you feed your printer a paper weight that it cannot handle, it will typically jam or produce poor-quality results. Check with your print provider to determine which paper weights your printer can manage.
If your paper selection, equipment capabilities and project requirements don’t align, your printed results can fall short of your expectations. The wrong paper, used in the wrong device for a particular project, will have a negative impact on the overall appearance of the project. If your business is having trouble identifying the proper paper weight for your print project requirements, and aligning those needs with your printing equipment’s capabilities, consult a copier printer specialist for direction and assistance.