How-to Set Up 2-Sided Printing and B&W Defaults on Your Printer or MFP

Posted by Dan Larkin on May 17, 2019

Printers perform necessary functions in every office, from printing meeting notes and office memos, to producing detailed reports and marketing brochures. If you want your print projects to look more professional, save money and help the environment, use the double-sided print feature on your printer.

Learning how to print double sided is easier than you think. All it takes are a few short steps and you’ll be printing double sided in minutes. We've written a number of blogs about how setting certain defaults on your printer can significantly reduce your print expenses (check one out here). It's a simple change that can make a big impact. In this blog, I will show you:

  • How to set up 2-Sided Printing, or Duplex
  • How to set up Black-and-White, or Grayscale 

Each printer or MFP (multi-function printer) will have slightly unique instructions. I'll walk you through the PC instructions for four models: Konica Minolta, Canon, Sharp and HP.

 

Konica Minolta Printer Setup: 2-Sided & Grayscale

Step 1: Click on your Windows Start button and select Devices and Printers. Find your desired printer, right click on it and select Printer Properties.

2-sided printer setup screenshot

Step 2: On the General tab, select the Preferences button in the lower left.

2-sided printer setup tutorial screenshot

Step 3: On the right side of the My Tab window, find the Print Type menu. Select 2-Sided from the drop down menu.

2-sided printer setup screenshot

Step 4: If your Konica Minolta copier has color printing capabilities, you can elect to print in Grayscale to save on color toner expenses. Find it on the Select Color menu in the bottom right corner of the My Tab window and select Grayscale.

2-sided printer setup screenshot

Step 5: To save your changes simply click Apply, OK and then OK again to close the Printer Properties window.

Here's a video tutorial demonstrating how to print double sided on a Konica Minolta MFP: 

 

Canon Printer Setup: 2-Sided & Black-and-White

Step 1: Click on your Windows Start button and select Devices and Printers. Find your desired printer, right click on it and select Printer Properties.

2-sided printer setup screenshot

Step 2: On the Basic Settings Tab, select the Preferences button on the lower left.

2-sided printer setup screenshot

Step 3: In the middle of the Printing Preferences window, find the 1-sided/2-sided/Booklet Printing drop down menu. Select the 2-Sided Printing option from the drop down.

2-sided printer setup screenshot

Step 4: If your Canon printer has color printing capabilities, you can elect to print in Black-and-White, which will help you save a lot on color toner expenses. Find the Color Mode drop down menu in the bottom center of the Basic Settings tab and select Black and White.

2-sided printer setup screenshot

Step 5: To save your changes simply click Apply, OK and then OK again to close the Printer Properties window.

 

Sharp Printer Setup: 2-Sided & Black-and-White

Step 1: Click on your Windows Start button and select Devices and Printers. Find your desired printer, right click on it and select Printer Properties.

2-sided printer setup screenshot

Step 2: On the General Tab select the Preferences button in the lower left.

2-sided printer setup screenshot

Step 3: In the middle of the Main tab, find the Document Style menu. Select the radio button next to the 2-Sided (Book) option.

2-sided printer setup screenshot

Step 4: If your Sharp copier has color printing capabilities, you can elect to print in Black and White to save on color toner expenses. Check the box next to Black and White Print in the bottom right corner of the Main tab.

2-sided printer setup screenshot

Step 5: To save your changes simply click Apply, OK and then OK again to close the Printer Properties window.

 

HP Printer Defaults Setup: 2-Sided

Step 1: Click on your Windows Start button and select Devices and Printers. Find your desired printer, right click on it and select Printing Preferences.

2-sided printer setup screenshot

Step 2: On the Printing Shortcuts tab you will notice there are pre-defined shortcuts already setup. You will have the option to change the Factory Defaults to your liking, or create your own new shortcut for 2-Sided printing.

2-sided printer setup screenshot

Step 3: On the middle right of the Printing Shortcuts menu window you should find the Print on Both Sides drop down menu. Select the Yes, Flip Over option so your prints will come out Double Sided.

2-sided printer setup screenshot

Step 4: If you would like to save this as a default, simply click Apply. If you would like to make a new Short Cut option click the Save As… button in the bottom left hand corner of your Printing Properties window. If you want to close the Printer Properties window, click OK

2-sided printer setup screenshot

Step 5: You will be prompted to Save your new shortcut. Name it, then click the OK button.

2-sided printer setup screenshot

Step 6: To save this last change click Apply once again, and then OK to close the Printer Properties window.

 

Cost-Saving Printer Defaults

These printing defaults are two of our top printing best practices and the easiest cost-saving measures to take. If you make these changes on your computer, you will set up these defaults for you - and you alone. This is usually the case if the network printers are already installed on your computer, or if the printer is local (not on the network; just installed directly on your computer). 

To set these up company-wide (or for anyone using that particular printer), the printer needs to be on your network, and an administrator will need to set the defaults on the server before they are installed on individual user computers. 

Discovering additional cost-saving measures is also a great reason to assess your current print environment. 

Are your print devices causing more issues than they solve? Schedule an Assessment 

Topics: General Printing Advice